The Strata committee
Purpose
The Strata Committee (Committee) is a committee of the Owners Corporation of Strata Plan 7882 to manage the day to day operations of the strata scheme.
The Committee also exercises such powers and performs such other functions as may be delegated to it by the Owners Corporation from time to time.
Membership
The Owners Corporation appoints the members of the Committee at each AGM.
Individual owners may nominate themselves or another eligible person to stand for election to the Committee.
Members of the Committee must be:
- an individual who is a sole owner of a lot and is financial at the time of the appointment
- only one co-owner of a lot, unless they own more than one lot, and is financial at the time of the appointment.
- a company nominee of a corporation that is the sole owner of a lot and is financial at the time of the appointment.
- a non-owner, if nominated by an eligible owner who is not themselves on the committee or hasn’t been appointed.
The Committee comprises a minimum of two (2) members and a maximum of nine (9) members.
The members of the Committee will elect the following office bearers:
- Chairperson
- Secretary
- Treasure
One committee member may take on more than one position.
Each Committee member is expected to:
- act with due care and diligence in all matters and in the best interest of the strata scheme; and
- commit to understanding the basic procedures and by-laws within the strata scheme; and
- disclose any conflict of interest at a meeting, which must be recorded; and
- have the capacity to devote the required time and attention to prepare for and attend Committee meetings; and
- attend at least 50% of committee meetings held throughout the year.
Tenants can appoint a Tenant Representative as a member of the Committee only where tenants live in at least half of the number of lots in the scheme and the appointed tenant representative remains a current resident within the scheme.
Meetings
In any year the Committee must meet no less than four (4) times.
A meeting may be called by:
- the secretary at any time, or
- one third of the committee members asking the secretary to call one
The agenda for Committee meetings is determined by the Committee Chairperson and Secretary but must include any item of business of the member who requested the meeting.
Any member of the Owners Corporation may attend any committee meeting but are not permitted to speak unless a resolution is passed by the Committee allowing them to speak.
Decisions of Committee may be made:
- at a duly called and constituted meeting; or
- by a resolution in writing notified to all members of the Committee and approved by at least 75% of the members of the Committee who are entitled to vote on the resolution.
Decisions by the Committee are treated as the decision of the Owners Corporation. However, if the Owners Corporation makes a different decision, that decision would apply.
Responsibilities
The Committee has the responsibility to manage the day to day operation of the strata scheme.
Office bearers usually perform the following duties:
- Chairperson – runs all general meetings and oversees all procedural matters.
- Secretary – arranges meetings by providing notice of them, prepares and distributes meeting agendas and minutes, and maintains the strata roll.
- Treasurer – notifies owners levy contributions and keeps accounting records.
Negotiate the renewal of any contractual arrangements with external service providers.
Provide written notice to members of the Owners Corporation at least two (2) weeks prior to any planned major repair, upgrade and/or maintenance work undertaken in the strata scheme.
Ensure that the by-laws are observed by members of the Owners Corporation.
Discuss and undertake appropriate action(s) that is reasonable on any issue or complaint adversely impacting a member of the Owners Corporation.
Keeping up-to-date with and following all relevant laws including planning, building, fire and safety inspections, and work, health and safety laws
